Academic Years

Configure academic year definitions.

Overview

Academic years define the calendar boundaries for academic operations. Each year contains terms (semesters or quarters).

Viewing Academic Years

1. Navigate to Academic > Academic Years
2. View list of configured years
3. Click a year for details

Creating an Academic Year

1. Click Add Academic Year
2. Complete the form:

Field	Description	Example
Year Code	Short identifier	2025-26
Name	Display name	2025-2026 Academic Year
Start Date	First day of academic year	2025-08-01
End Date	Last day of academic year	2026-07-31
Is Current	Mark as current year	Yes/No

3. Click Save

Academic Year Settings

Current Year

Only one year can be marked as "current":

• Controls default year in searches
• Affects registration availability
• Used in reports and dashboards

Year Boundaries

Year boundaries should:

• Not overlap with other years
• Cover all terms within the year
• Allow for summer terms as appropriate

Managing Terms

After creating a year, add terms:

1. Open the academic year
2. Click Add Term
3. Configure term settings
4. See Terms for details

Year Transitions

When transitioning to a new academic year:

1. Create the new academic year
2. Add terms to the new year
3. Copy course sections (if applicable)
4. Update billing configurations
5. Mark new year as current when ready

Best Practices

• Create academic years in advance
• Use consistent naming conventions
• Document any special year configurations
• Plan term structures before creating

Related Topics

• Terms
• Course Sections