Courses

Manage the course catalog.

Overview

Courses are the master catalog entries that define what can be offered. Course sections are specific offerings of courses in a given term.

Viewing Courses

1. Navigate to Academic > Courses
2. Search or filter courses:
   • By subject/department
   • By course number
   • By status (Active, Inactive)
3. Click a course for details

Creating a Course

1. Click Add Course
2. Complete the form:

Basic Information

Field	Description	Example
Subject	Department code	BIOL
Course Number	Catalog number	101
Title	Course name	Introduction to Biology
Description	Full description	Long text
Credits	Credit hours	4

Additional Settings

Field	Description
Credit Type	Fixed, Variable, or Range
Min/Max Credits	For variable credit courses
Grading System	Default grading scale
Course Level	100-level, 200-level, etc.
Status	Active, Inactive, Pending

3. Click Save

Course Attributes

Tag courses with attributes for filtering and requirements:

1. Open course
2. Go to Attributes tab
3. Add attributes:
   • Writing Intensive
   • Quantitative Reasoning
   • Diversity
   • Lab Course
   • Online Available

Prerequisites and Corequisites

Where requisites come from

Prerequisites and corequisites are maintained in Colleague and imported by migrate-requirements --steps=course-prereqs. Each Colleague rule says when its courses must be taken:

Colleague timing	Meaning in the SIS
Prior (P)	Prerequisite: completed, in progress or planned in an earlier term. Blocks planning unless overridden
Either (E)	Prerequisite that may also be taken in the same term
Concurrent (C)	Corequisite: taken in the same term (or already held). A warning in the cart, never a block

Minimum grades come from Colleague too (--steps=grades). A course counts toward a rule only with a grade at or above the rule's minimum (compared by grade points, so C- = 1.70 holds on every scale), or with a grade the rule explicitly allows — Colleague's "Minimum Grade C-, S" accepts an S. A course in progress, a planned retake and approved transfer credit always count. When a grade posts below a minimum, plans that depended on it are removed the same way as after a failing grade, and the student is emailed why.

The same minimums apply to degree audits, to the program requirements that carry one in Colleague. A requirement passed below its minimum shows as not met ("Minimum grade C- required; earned D"), can be planned again from the audit, and does not count toward the block's total. The course stays available to a requirement with a lower bar, such as an elective. The sequencing gate and the repeat check agree: a pass below a required minimum does not satisfy a 1xx/2xx deadline, and does not block re-registering for the course.

Rules marked recommended in Colleague are imported but not enforced. Change a rule in Colleague, not here; the next import picks it up, and a rule removed in Colleague stops applying.

Of the requisites added by hand with the steps below, only corequisites are checked (in addition to the imported ones). A prerequisite added here is stored but not enforced; add it in Colleague instead.

Prerequisites

Courses required before enrollment:

1. Go to Requisites tab
2. Click Add Prerequisite
3. Select required course(s)
4. Set conditions:
   • Minimum grade required
   • Concurrent OK
   • Can be overridden

Corequisites

Courses required at the same time:

1. Click Add Corequisite
2. Select corequisite course
3. Save

Requisite Logic

Build complex requisite rules:

• Course A AND Course B
• Course A OR Course B
• (Course A OR B) AND Course C

Course Equivalencies

Define equivalent courses:

1. Go to Equivalencies tab
2. Click Add Equivalent
3. Select equivalent course
4. Set equivalence type:
   • Full equivalent
   • Partial credit
   • One-way or mutual

Course Fees

Add course-specific fees:

1. Go to Fees tab
2. Click Add Fee
3. Configure:
   • Fee type (Lab, Materials, etc.)
   • Amount
   • Effective dates

Course History

Track changes to course information:

• Version history maintained
• Changes by user and date
• Restore previous versions if needed

Importing Courses

Bulk import courses:

1. Prepare CSV file with course data
2. Go to Import Courses
3. Upload file
4. Map columns
5. Review and import

Course Catalog/Bulletin

Associate courses with catalog years:

1. Go to Bulletin tab
2. Select catalog edition
3. Set effective dates
4. Add course to bulletin

Related Topics

• Sections
• Requirements