Graduation Clearance

Review and approve students for graduation.

Graduation Workflow

1. Student applies for graduation
2. Degree audit runs automatically
3. Advisor reviews and clears
4. Registrar performs final review
5. Degree awarded after grades posted

Reviewing Candidates

Accessing Candidates

1. Go to Advising > Graduation Candidates
2. View students who have applied to graduate
3. Filter by:
   • Term
   • Major/degree
   • Clearance status

Candidate Information

For each candidate, view:

• Expected graduation term
• Degree(s) applied for
• Audit status
• Outstanding requirements
• Holds

Degree Audit Review

Before clearing a student:

1. Run current audit - Click Run Audit
2. Review all blocks - Check each requirement section
3. Verify completion:
   • All requirements met or in progress
   • GPA requirements satisfied
   • Credit hours sufficient
4. Note issues - Flag any concerns

Common Issues

Issue	Action
Missing requirement	Verify course in progress or process waiver
GPA below minimum	Review with student
In-progress courses	Verify enrollment
Outstanding holds	Direct student to resolve

Clearing for Graduation

Advisor Clearance

1. Review the degree audit
2. Resolve any outstanding issues
3. Click Clear for Graduation
4. Add notes (optional)
5. Submit

Conditional Clearance

If student has courses in progress:

1. Clear with conditions
2. Note the conditions
3. Final clearance after grades post

Denying Clearance

If a student cannot graduate:

1. Click Deny Clearance
2. Select reason:
   • Outstanding requirements
   • GPA deficiency
   • Missing courses
3. Add detailed explanation
4. Submit

The student and Registrar are notified.

After Clearance

Your Responsibility

After clearing:

• Monitor in-progress grades
• Be available for questions
• Process last-minute issues

Registrar Review

The Registrar:

• Performs final verification
• Posts degrees after grades finalize
• Handles diploma ordering

Graduation Reports

View graduation statistics:

1. Go to Reports > Graduation
2. Filter by term and program
3. View:
   • Candidates by status
   • Clearance completion rates
   • Outstanding issues

Commencement

Cleared students are eligible for:

• Commencement ceremony participation
• Diploma receipt
• Transcript degree posting

Related Topics

• Running Degree Audits
• Processing Waivers