SIS Documentation

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Processing Waivers ​

Handle requirement exceptions and course substitutions.

Types of Exceptions ​

Course Substitution ​

Replace one required course with another:

  • Student takes alternative course
  • Original requirement marked as satisfied

Requirement Waiver ​

Completely waive a requirement:

  • Requirement removed from audit
  • No course needed to satisfy

Transfer Credit Equivalency ​

Accept transfer credit for a requirement:

  • Processed through transfer evaluation
  • Shows as transfer credit on audit

Requesting a Substitution ​

Advisor-Initiated ​

  1. Go to student's degree audit
  2. Click on the requirement
  3. Click Request Substitution
  4. Complete the form:
    • Requirement to substitute
    • Course to substitute (from student's completed courses)
    • Justification
  5. Submit for approval

Approval Workflow ​

Substitutions may require approval from:

  1. Department chair
  2. Dean's office
  3. Registrar

Track status in the Pending Requests queue.

Requesting a Waiver ​

When to Request ​

Waivers are appropriate when:

  • Student has equivalent experience
  • Requirement is no longer offered
  • Special circumstances apply

Submitting a Waiver ​

  1. Go to student's degree audit
  2. Click on the requirement
  3. Click Request Waiver
  4. Complete the form:
    • Requirement to waive
    • Justification
    • Supporting documentation
  5. Submit for approval

Documentation ​

Attach supporting documents:

  • Prior coursework from other institutions
  • Professional certifications
  • Work experience documentation

Viewing Pending Requests ​

  1. Go to Advising > Pending Requests
  2. View submitted substitutions and waivers
  3. Check status (Pending, Approved, Denied)

Approval Queue ​

If you approve substitutions/waivers:

  1. Go to Advising > Approval Queue
  2. View pending requests
  3. Review request details
  4. Click Approve or Deny
  5. Add comments (required for denial)

Best Practices ​

Justification ​

Write clear justifications:

  • Explain why the substitution is appropriate
  • Reference course content equivalence
  • Note student circumstances

Documentation ​

Always attach supporting documentation:

  • Course syllabi for substitutions
  • Transfer credit evaluation
  • Department approval emails

Timeliness ​

Process requests promptly:

  • Students may be waiting to register
  • Graduation clearance depends on waivers

Student Information System Documentation

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