Grade Entry
Enter and submit final grades for your courses.
When to Enter Grades
- Grading period opens - Typically during finals week
- Submission deadline - Check the academic calendar
- Grade changes - After submission, follow the grade change process
Accessing Grade Entry
- Navigate to Grading > Grade Roster
- Select the term
- Select the course/section
- The grade roster loads
Or access from My Courses > [Course] > Enter Grades
The Grade Roster
The roster displays:
- Student name
- Student ID
- Current enrollment status
- Grade entry field
- Last attendance date (if tracked)
Entering Grades
Standard Entry
- Click in the Grade column for a student
- Select a grade from the dropdown:
- A, A-, B+, B, B-, C+, C, C-, D+, D, D-, F
- I (Incomplete) - requires additional info
- W (Withdrawal) - set by Registrar
- Repeat for each student
- Click Save periodically
Batch Entry
Enter the same grade for multiple students:
- Select students using checkboxes
- Click Apply Grade
- Select the grade
- Click Apply
Keyboard Navigation
Speed up entry with keyboard:
- Tab - Move to next student
- Enter - Save and move down
- Type grade letter (A, B, C, D, F) - Auto-select
Grade Options
Pass/Fail Students
If a student elected Pass/Fail:
- Enter the letter grade you would give
- System converts to P or F based on passing threshold
Audit Students
Auditing students:
- Receive AU (Audit) automatically
- No letter grade entry needed
Incomplete Grades
An Incomplete (I) or In-Progress (IP) grade is a request, not a grade you pick on the roster. The student files an Incomplete / In-Progress Grade request for the section (from Requests > Start Request; the registrar or Records Office can file it for them), and it comes to you because you teach that section:
- Open it from Requests > My Approvals
- Fill in the instructor form:
- What the student must do to complete the course
- Final grade due -- only if earlier than the default deadline, which is the end of the next regular term (fall, winter or spring; summer does not count). A fall incomplete is due at the end of winter; a spring or summer one at the end of fall
- Default grade -- the letter grade recorded if no final grade arrives in time, from the course's grading scale (for example, C)
- Approve to send it on to the Records Office
When the Records Office approves, the I or IP grade is recorded on the enrollment with its deadline and default grade. Submit the final grade on the roster as usual before the deadline.
WARNING
An I or IP still in place after its deadline is replaced by the default grade automatically, by a daily job. A final grade you submitted in time has already replaced the I/IP and is never touched. The change appears in the grade history like any other.
Midterm grades
Midterm grades are entered on the same roster with the Midterm / Final toggle, inside the term's midterm window. See Grade Roster.
Saving and Submitting
Saving Progress
Click Save to:
- Save entered grades
- Continue editing later
- Grades are not yet official
Submitting Grades
When all grades are entered:
- Review all grades
- Click Submit Grades
- Confirm submission
- Grades become official
WARNING
After submission, grades cannot be changed without a formal grade change request.
Grade Changes
After Submission
To change a submitted grade:
- Navigate to Teaching > Grade Change
- Search for the student and course
- Enter original grade and new grade
- Provide reason for change
- Submit for approval
- Department chair reviews and approves
Before Deadline
Some changes may be made directly before the deadline. Check with your Registrar.
Missing Grades
Reminders
You'll receive reminders about:
- Unsubmitted grade rosters
- Missing grades for individual students
Consequences
Missing the deadline may:
- Result in "NR" (Not Reported) grades
- Affect student financial aid
- Delay graduation clearance
Viewing Submitted Grades
After submission:
- Go to Teaching > Grade Roster
- Select the course
- View submitted grades (read-only)